Privacy Policy

Effective Date: October 23, 2025

1. Introduction & Scope

Soteria Risk Management (“we”, “our”, “us”) is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or engage our services. Our parent company, Soteria Solutions, governs this policy and ensures its consistent application across our organization.

2. Information We Collect

We may collect the following categories of personal information:

Contact information: name, email address, telephone number, mailing address.
Professional information: company name, job title, business sector, service interests.
Technical information: IP address, browser type and version, operating system, device identifiers, pages visited, referring website.
Interaction information: form submissions, service inquiries, correspondence, and preferences.
Sensitive or regulated information: if and when required for compliance, assessments, or contractual obligations (only where legally allowed).

3. How We Use Your Information

We use personal information to:

Provide and perform our consulting, risk-management, security and related services.
Respond to your requests, questions or service inquiries.
Manage our client relationships and billing, if applicable.
Improve, maintain and secure our website and services.
Comply with legal, regulatory or contractual obligations.
Send you marketing communications, where you have opted-in, regarding our services, updates or events.

4. Data Security & Storage

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, loss, alteration or destruction. These measures include access controls, encryption, secure servers, employee training, and periodic review of our security practices. We retain personal information only for as long as needed for the purposes set out in this policy or as required by law.

5. Sharing & Disclosure

We may share personal information in the following circumstances:

With our affiliates and service providers who help perform our services (under confidentiality obligations).
With subcontractors, partners or agents under contract to Soteria Risk Management.
When required by law, regulation, court order or other legal process.
To protect our rights, property or safety, or the rights, property or safety of others.
In connection with a merger, acquisition, sale of assets, or similar corporate transaction (with appropriate protections for personal information).

6. Cookies & Analytics

We use cookies and similar technologies on our website to track usage, improve user experience, and for analytics purposes. You can set your browser to refuse cookies, but note that some features of the website may not function properly. We may also use third-party analytics providers to assist in measuring site usage and performance.

7. Your Rights

Depending on your jurisdiction, you may have rights regarding your personal information, including:

The right to access the personal information we hold about you.
The right to correct or update inaccurate or incomplete information.
The right to request deletion or restriction of processing of your personal information.
The right to object to the processing of your personal information.
The right to opt out of marketing communications.
Where applicable, the right to data portability.\\

To exercise any of these rights, please contact us as detailed below. We may require verification of identity before processing these requests.

8. International Transfers

If we transfer personal information to countries outside your jurisdiction (which may have different data protection laws), we will ensure appropriate safeguards are in place to protect the information.

9. Children’s Privacy

Our services and website are not directed to children under the age of 16 (or other applicable minimum age in your jurisdiction). We do not knowingly collect or solicit personal information from minors. If we become aware we have collected personal information from a minor without verification of parental consent, we will delete that information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top will reflect when the policy was last revised. We encourage you to review this policy periodically. Continued use of our services or website following any changes constitutes your acceptance of those changes.

11. Contact Information

If you have questions, concerns or wish to exercise your rights regarding your personal information, please contact us via our contact form.